NY HELP Yes

Agency People With Developmental Disabilities, Office for

Title Administrative Specialist 1 (NY HELPS)

Occupational Category Administrative or General Management

Salary Grade 18

Bargaining Unit M/C - Management / Confidential (Unrepresented)

Salary Range From $65164 to $80860 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address 44 Holland Ave

City Albany

State NY

Zip Code 12229

Minimum Qualifications NON-COMPETITIVE MINIMUM QUALIFICATIONS: Administrative Specialist Trainee 1: A bachelor's or higher degree. Administrative Specialist Trainee 2: A bachelor's degree and one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.*A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience. Administrative Specialist 1: A bachelor's degree and two years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program. *A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience. COMPETITIVE MINIMUM QUALIFICATIONS:Candidates must be reachable for appointment on the current Civil Service Eligible List, Professional Careers Opportunity (PCO) or OPWDD's Central Office Public Administration Traineeship Transition (PATT). Appointment may be made at the traineeship level. REASSIGNMENT QUALIFICATIONS: Current Office for People with Developmental Disabilities employees with one year of permanent, contingent permanent, or 55 B/C service as an Administrative Specialist 1. If you have less than one year, you must be currently reachable on the eligible list. TRANSFER QUALIFICATIONS: To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.55 B/C QUALIFICATIONS:• Possess the minimum qualifications for this title as established by the Department of Civil Service and listed on the most recent exam announcement. • Meet the applicable minimal mental and/or physical requirements for the job (with a reasonable accommodation, if necessary) • Have a current Eligibility Letter from the NYS Department of Civil Service, www.cs.ny.gov/rp55/, and be able to provide it to the Human Resources Office upon request. Preferred Qualifications:· Proficient in various software programs including but not limited to Microsoft Office, including WebEx, TEAMS, SharePoint, and Visio.· Knowledge regarding OPWDD· The preferred candidate will have excellent organizational, analytical, interpersonal, communication, and writing skills, and will be able to work independently and handle multiple priorities.

Duties Description The incumbent will serve as the right hand for the Deputy Commissioner who oversees the Division of State Operations Offices. Ideally this candidate will have experience supporting high level management with solid communication, organizational and project management skills and should be flexible and fluid in their ability to adapt to changing priorities. The incumbent will be responsible for the creation, editing and/or vetting of high level documents that range from correspondence materials to excel spreadsheets. The Administrative Specialist 1 will support several major initiatives of the State Operations Division, particularly related to tracking and monitoring of staffing, training compliance, Medicaid Compliance, clinical project management, policy/administrative memoranda, progress toward division work plans. etc. Serves as a liaison between assigned leaders and internal/external partners including individuals and families and other stakeholders who interface with the office. Determines appropriate action and/or follow up, serving as a representative for Division senior management with the ability to carry out appropriate verbal, written and face-to-face communications with, and on behalf of, those individuals. Responsibilities include but are not limited to the following: • Manage scheduling of meetings, phone calls, correspondence and filing, among other clerical support functions, to directly support and assist the Deputy Commissioner of State Operations.• Assist with organization of various stakeholder meetings and interdivisional work groups, webinars, etc. comprised of Service Delivery Regional Offices, State Operations & Statewide Services, and other divisions of the agency. • Assist with tracking tasks related to the implementation of State Operations Office division goals.• Assist the Deputy Commissioner for State Operations Office leadership with review of policies and practices related to State Operations, to assist in meeting the goals of enterprise-wide application of these concepts by State Operations Office staff.• Serve as liaison with Human Resources, tracking State Operations Office staffing requests, ensuring appropriate staff resources are obtained in a timely manner and that staffing, performance evaluations, training and other items are tracked.• Monitor progress of various initiatives in the division of State Operations and conduct follow-up activities as necessary to ensure that targets are met.• Collect, organize and analyze data related to various initiatives of the office as provided by Central Office and State Operations.• Plan and organize the logistics for statewide meetings and other functions related to the Division of State Operations.• Evaluate office technology needs and manage telephone and telecommunication systems for the office.• Provide support as necessary to the Associate Commissioner, Directors and Deputy Directors or other management staff of the division.• Ensure overall management of communication, phone coverage and timely follow up on issues for the State Operations Office and interface as necessary with regional office (Central Office location). • Works directly with the Executive Deputy Commissioner and Commissioner's Office in organizing / arranging /responding to internal and external providers / organizing and reviewing materials to send to the Executive Chamber • Plan/Organize/Prepare (or assist with) agenda materials for statewide meetings of the entire Division of State Operations including all Regional Office, and State Operations & Statewide Services Office Directors and State Operations Directors and Deputy Directors on Monthly and Bi-Weekly meetings.• May supervise other clerical staff, which may include but is not limited to the following duties: • Interview and hire office clerical staff; Assign work to clerical staff who perform keyboarding, duplicating, mail and supply, filing or similar tasks; Identify training needs of subordinates; Train subordinates in office procedures and keyboarding techniques; Review work to insure compliance with instructions; Evaluate the quality and quantity of work produced. LinkedIn:https://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all#LI-SF1

Additional Comments • NY HELPSThis title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a noncompetitiveappointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title.If you are hired under the HELPS Program, you will be first be appointed as a temporary employee. In May 2024, if you are performing successfully in theposition, your appointment will be changed from temporary to permanent non-competitive. Once you are in permanent status, your official probationary periodwill begin and you may take any promotion exam for which you are qualified.At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitiveemployment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.• If you are currently a New York State employee serving in a permanent competitive qualifying title and eligible for a transfer via Section 70.1 of the Civil ServiceLaw, you may be appointed to this title as a permanent competitive employee• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLFProgram forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contactthe NYS OPWDD Workforce and Talent Management Central Office at (518) 473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtaininformation and RA forms.• The Office for People With Developmental Disabilities (OPWDD) and it's Division of State Operations is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture, and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.

Some positions may require additional credentials or a background check to verify your identity.

Name Samantha Filkins

Telephone 518-473-4785

Fax 518-474-9902

Email Address MainOffice.Careers@opwdd.ny.gov

Address

Street 44 Holland Ave

City Albany

State NY

Zip Code 12229

Notes on Applying Please submit a cover letter and resume as an attached PDF or Word document by May 21, 2024. Please reference the EOA #2024-159 in all correspondence