Financial Operations Manager

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Financial Operations Manager

Salary

$0.00 Annually

Location

Baton Rouge, LA

Job Type

Unclassified

Job Number

BRCC04262024

Department

Baton Rouge Community College

Opening Date

04/29/2024

Closing Date

5/19/2024 11:59 PM Central

Supplemental Information

Baton Rouge Community College (BRCC) seeks to fill the position of Financial Operations Manager. TheFinancial Operations Manager islocated in the Department of Accounting and Finance. This is a full-time position. This position is open for recruitment.

REPORTS TO :

Assistant Vice Chancellor for Finance

COMPENSATION:

Anticipated starting salary will be commensurate with education and work experience. For more information about Baton Rouge Community College (BRCC), visit http://www.mybrcc.edu/.

APPLICATION INSTRUCTIONS:

Applications for this position should include a cover letter, resume/CV, transcripts, and names of contact information for three (3) work-related references. These documents must be attached to your application to be considered.

Incomplete applications will not be considered

CONTACT INFORMATION:

Jean Stepter, Consultant, Talent Acquisition

Office of Human Resources

Baton Rouge Community College

201 Community College Drive

Baton Rouge, LA 70806

RecruitTalent@mybrcc.edu

A criminal background check will be required of all selected applicants. An offer of employment is contingent upon passing a pre-employment background check.

This organization participates in the E-Verify program. For more information on E-Verify, please contact DHS at (888) 464-4218.

BRCC is proud to be an Equal Opportunity Employer. We promote diversity of thought, culture, and background, which connects the entire BRCC family. We don’t just accept difference – we celebrate it, we support it, and we thrive on it for the benefit of our employees, our students, and our institution.

Voluntary Self-Identification of Disability

As an executive branch state agency, the Baton Rouge Community College is required by La. R.S. 46:2597 to establish annual strategies and goals related to employment of individuals with disabilities. In order to effectively measure and report our progress to this end, La. R.S. 46:2597 requires us to ask employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five (5) years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so (if applicable). Your answer will be maintained confidentially. Completing the form will not negatively impact you in any way. For more information about this form or the Americans with Disabilities Act, visit the Office of the State Americans with Disabilities Act (ADA) Coordinator’s website at https://www.doa.la.gov/doa/office-of-state-ada-coordinator/ .

Minimum Qualifications

Minimum Qualifications

• Bachelor's degree in accounting, finance or related field, and/or equivalent combination of education and recent related experience

Required Experience

• Between 5-7 years of progressive finance and business operations and experience.

Required Knowledge, Skills, and Abilities

• Ability to effectively handle confidential/sensitive matters and effectively communicate orally and in writing with all levels of the organization. Can convey and explain complex information in a simplified way to others.

• Demonstrated financial acumen, financial skills for modeling, controls and budget management.

• Highly detail oriented, executes with precision and accuracy.

• Ability to set priorities, manage multiple projects and meet deadlines.

• Performing budget analysis and conducting research.

• Microsoft Office products to include advanced Excel.

• Working effectively and cooperatively with others; establishing and maintaining good working relationships.

• Initiating Action – Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.

Preferred Experience

• 7+ years related experience.

Preferred Knowledge, Skills, & Abilities

• Technical Skills - Strives to continuously build knowledge and skills, shares expertise with others.

• Customer Service - Responds promptly to customer needs.

• Interpersonal Skills - Maintains confidentiality.

• Oral Communication - Responds well to questions; participates in meetings.

• Written Communication - Presents numerical data effectively.

• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; organizes or schedules other people and their tasks.

• Professionalism - Reacts well under pressure; accepts responsibility for own actions; follows through on commitments.

• Quality - Monitors own work to ensure quality.

• Adaptability - Changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.

• Dependability - Keeps commitments; commits to long hours of work when necessary to reach goals.

Job Concepts

The Financial Operations Manager plays a critical role in overseeing and optimizing the financial health and operational efficiency of the College. This position involves a blend of financial analysis, strategic planning, and operational management to drive financial and operational sustainability. The primary responsibilities include financial reporting, budgeting, forecasting, cash flow management, grant management, and operational oversight. The ideal candidate will possess strong analytical skills, strategic thinking abilities, and the capacity to streamline processes to enhance overall performance. Collaboration with cross-functional teams and effective communication with internal and external stakeholders are essential to ensure alignment with organizational goals and objectives. Additionally, the Financial and Operations Manager must stay abreast of higher education industry trends, regulatory changes, and best practices to inform decision-making and drive continuous improvement initiatives. Overall, this role serves as a key steward of the College’s financial resources and operational effectiveness, contributing significantly to its long-term success.

Budget Management (60%)

• Collaborate with the College’s Executive Leadership team, department heads, and budget managers to ensure the College is maintaining financial and operational sustainability by developing the College’s annual budget through a transparent process that aligns with the College’s overall mission.

• Lead financial planning and management process by advising the College Leadership on the appropriate level of funding to be allocated by departments based on State and Self-Generated Revenue projections and other available funding sources.

• Manages and perform quarterly budget projections, reporting, and variance analysis, identifying, researching, analyzing the cause of variances, recommending solutions for correction of variances. Work with the appropriate individuals/areas to help resolve the variance related issues and resources.

• Review departmental budget proposals for accuracy, completeness, and compliance with applicable laws and regulations, ensuring fiscal accountability and stewardship.

• Ensures the College maintains fiscal sustainability and expenditures compliance by ensuring that all expended funds are correctly budgeted and coded to the appropriate funding source.

• Works closely with the College’s Purchasing department to implement procurement strategies to ensure the College is achieving optimal operational efficiencies by achieving cost savings and streamlining services.

• Collaborate with the College’s Employee Total Rewards and Payroll Department to ensure the College maintains strong budgetary control over its position by ensuring budgeted positions are appropriately accounted for and coded to the correct funding sources.

• Communicate budgetary status and fund availability to departmental managers, offering guidance on resource allocation and expenditure control. Execute budget transfers as necessary to optimize resource utilization and support operational efficiency.

• Manage the College’s cashflow by monitoring inflows and outflows, optimizing liquidity, and maximizing the College’s interest income opportunities.

Accounting and Financial Operations (25%)

• Serve as a backup Accounts Payable Accountant, assisting with invoice processing and ensuring timely disbursement of funds to vendors and suppliers.

• Enter journal vouchers into the Banner system, accurately documenting financial transactions and maintaining comprehensive records.

• Research and prepare information as requested by the auditors.

Grant Accounting and Compliance (10%)

• Prepare and maintain financial documentation related to grants, sponsored programs, and other restricted funds, ensuring compliance with grant requirements and regulatory guidelines.

• Facilitate the timely request and drawdown of grant and sponsored program revenue, maximizing funding opportunities and supporting programmatic initiatives.

Other Duties (5%)

• Fulfill other duties as assigned by the Assistant Vice Chancellor of Finance, demonstrating flexibility and adaptability to meet evolving organizational needs and priorities.

Benefits for unclassified employees are determined by the individual hiring authority.