FieldCore Documents Tracking Controller, ( 19-1012 ) in Madrid, Spain

Documents Tracking Controller, ( 19-1012 )

Business Operations

Madrid, Spain


FieldCore, a GE company, is a new, independent industrial field services company that will deliver the highest standard of field services excellence and capabilities for GE and its customers. FieldCore will bring together the field services expertise and people from both Granite Services and GE’s Power Services into one powerhouse. Driven by the values of safety, quality, and integrity, FieldCore will be built to deliver operational excellence for customers in the power generation, oil & gas, nuclear, and wind power markets. For more information, check out at

Role Summary/Purpose

The Documents Tracking Controller will collect, analyze and process Employees unrestricted documentation from multiple sources and systems and consolidate them for the organization of Outages activities. The Documents Tracking Controller will collaborate with managers, EHS Departments, HR Departments, supervisors, and site personnel as applicable to ensure accurate data is provided in a timely manner.

Essential Function

  • Collect all data, ensure accuracy, and process through appropriate systems

  • Obtain information from EHS Depts, HR depts., managers, supervisors, and site personnel as applicable le and load the data in to systems of record

  • Monitor systems of record to ensure compliance and accuracy

  • Expedite Employees on missing or expired documentation

  • Support Employees during on the correct use of internal tools

  • Liaise with the Training team on accomplishment of trainings in terms of credits to be provided into the Learning Management system or certifications fulfillment provided by external vendors.

  • Track the completion of E-Learning EHS & Bolting training courses

  • Work proactively with HR Depts during the on boarding process of new Employees an on the A1 requests within European countries

  • Work proactively with managers to ensure data is provided on time and in accordance with scheduled deadlines

  • Run scheduled and ad hoc reports as required for functional and/or operational teams

  • Obtain required daily documentation/confirmation of work performed as applicable

  • Analyze pre-requisites of each Country/Outage assigned making sure that with rest of Documents Tracking controllers are informed on Legislative and EHS documentation required to fulfill customers’ needs

  • Support supervisors/managers with employee readiness for sites by following checklists and processes

  • Monitor systems of record to ensure compliance and accuracy

  • Perform other duties as assigned

Desired Characteristics

  • Microsoft Office Skills, including Outlook, Word, Excel, and Access (use – not programming)

  • Ability to multi-task, detail-oriented and organized, with high degree of attention to detail and accuracy

  • Deductive reasoning skills

  • Interpersonal Skills: communicates/interacts well with others

  • Able to work in a fast-paced, constantly changing environment

  • Ability to work independently and/or lead teams

  • Minimum travel required

  • English proficiency required + 1 or more other languages are required


  • High School Diploma or equivalent

  • Associates degree preferred

  • 3+ years applicable experience

  • Experience with web-based programs

We are an Equal Opportunity Employer, including disabled and vets.

For more information regarding affirmative action and equal employment opportunity click here at